Project Management Methodology for Implementing an Electronic Document and Records Management System

Many Information Technology implementations fail but adhering to project management methodology and information technology governance can dramatically reduce these risks when implementing an Electronic Document and Records Management System (EDRMS). Project management methodology covers project office tasks (such as change management, risk management, human resources, document management, financial management) documenting and building the technology architecture, migrating data, implementation, procedures, scheduling, testing and reviewing. In parallel to a project management methodology – a successful implementation of an EDRMS also requires information technology governance which is a structured approach to software development covering identifying your business requirements, gathering and keeping senior management buying, scanning the market, implementing the framework, selecting a system, procurement, designing, implementing the pilot (rollout and training), a review, scope creep when making adjustments, full implementation (rollout and training) and an external audit of the implementation. The following paper outlines the parallel paradigms of using project management methodology to successfully implement the stages of an Electronic Document and Records Management System.